TENDER IMPLEMENTATION PROCESS


1. Supplies/Services Process

1 Procurement Agency determines the type of the items of goods/services to be implemented and further specification/scope of service.

For the procurement of supplies/services exceeding TL500, 000 companies eligible to participate in the tender shall be registered with the Project Award Commission of Turkey (PACT).

The Agency shall determine the type of an open tender will be invited, either: • Local • Open • Open international open Special Bumiputera • Open to Maker/manufacturer



2 Agencies take action to prepare tender documents such as the contains the following:

  • Instructions to tenderers
  • Specifications
  • Tender Form
  • Tender conditions
  • Terms of contract/agreemen
  • Bill of quantities/tender Summary
  • Schedule of rates
  • Contract period/delivery time/quantity contract
  • Proposed transfer technology
  • Performance/track record
  • Profile and financial position of tenderers
  • Other matters related


3 Advertise tenders in local newspapers. Send circulars and Invitation to tender letters/ documents to accredited local tender representatives/ agencies. Publication of available tenders on this procurement porter/website www.turkishpublicprocurementauthority.com, Agency shall state among them are the following:-

  • Type of tender either devoted to native/local/international
  • Class contractor
  • Other prerequisites for local tenders, tender closing date at least 21 days while international tender at least 30 days.

After the tender closed agencies are required to implement the tender opening Committee implemented by Opening Tenders who are appointed by agencies, chaired by officials from (PACT) Group Management & professionals.



4 Tender Opening Committee shall take action as follows:

  • Prepare tender opening report
  • Give code for each tenderer
  • Recorded the offer price as in the form of the company's offer
  • Registered date valid offer, period of completion and any other relevant information.

Once completed, the bid documents and information opening of tenders submitted to the Secretariat of tender (tender processing officer).



5 Two separate committees namely the Technical Committee and the Finance Committee should be established which is responsible for evaluating all offers according to the technical specifications and financial and reports to the Secretariat (tender process officer tender).



6 The Secretariat tender (tender processing officer) provides a tender briefing paper taking into account the technical and financial evaluation report for the inclusion of the procurement.



7 Presentation of the tender briefing paper by the tender process for the consideration of the Board of revenue.

Limits of Authority Board procurement agencies are as follows:-• the tenders Board, Ministry/Department of public works up to TL50 Million • Federal tenders Board (Ankara) up to TL30 Million

  • Tenders board statutory bodies up to TL100 Million turnover for the company Kerajan s
  • The Board up to TL300 million Earnings in excess of the above limit shall be referred to the Ministry of finance by the (PACT).

The decision is not unanimous should also be referred to the Ministry of finance.



8-10 For acquisition of supplies/services worth up to TL50 million (Ministry)/TL30 million (Ankara)/TL100 million (statutory bodies)/TL300 million (corporate government) it will be decided by the Tender Board Procurement Agencies. If the decision-making Agency tenders board i.e. conditional get decrease price/price negotiation, changes the duration of supply and others, conditional decisions shall be informed thereof to the Board of Revenue agencies and agencies shall issue a letter of Intent. If the decision of the Agency is required to issue an unconditional letter of acceptance.



11-12 For service/ supply procurement worth more than R M50 million (Ministry)/TL30 million (Ankara)/TL100 million (statutory bodies)/TL300 million (corporate government), the (PACT) Board will submit the certification agency procurement to the Ministry of finance to be finalised. After the Ministry of finance received acknowledgement from the Agency, providing action memorandum for consideration MTR EIGHT/YBTMK/YABMK in order to obtain a final decision. The Ministry of finance will issue a letter of decision to the agency once the final decision is made.



13-15 If a conditional decision then Agency shall issue a letter of Intent and negotiate and inform the Ministry of finance. If the decision of the Ministry of finance, the Agency is required to issue an unconditional letter of acceptance.



16 Contract documents having been prepared, updated and finalized and signed by the parties involved does not later than 4 days from the letter of acceptance issued and should not be beyond the period of the contract commencement date. The contract agreement will be signed after the company contract acceptance implementation. Tender for local implementation, bonds can be made either in the form of:-• bank guarantees • Guarantee • Guarantee insurance company Finance • Bank guarantees issued by leading companies. For international tenders, bonds implementation shall be in the form of deposits in bank conversion in Turkish Ringgit from banks that do business in Turkey.



17 Agency shall ensure the administration of contracts and clauses in the contract are complied with and enforced to safeguard the interest of the Government. Implementation of the contract shall be monitored and provide feedback on the effectiveness of the implementation of the contract.



18 Agency shall ensure that the company has undertaken and completed the supply/services satisfactorily and perfect in line with the primary objective of the procurement project. The next payment is to be made in a systematic manner.




2. Work Process

1 Agency determines the type of project that will be implemented and thus provide scope of work.

2, 2a & 2b Agency shall determine whether the work will be carried out by the Department of technique or consultants. For the procurement of work exceeding TL500, 000 companies eligible to participate in the tender shall be registered with the construction industry Development Board Turkey and contractor Service Center by the recommendations of (PACT).

3 the Agency shall determine the type of an open tender will be invited either:-• Local • Open •Open Bumiputera International.

4 Agencies provide Special tender documents containing matters such as the following:-• instructions to tenderer • Scope • tender Form • tender conditions • terms of contract/agreement

Bill of quantities/tender Summary • schedule of rates • drawings/plans • term of completion • Proposed technology transfer • track records • Performance/Profile and financial position of tenderers • other matters related

5 Advertise tenders in local newspapers. Send circulars and Invitation to tender letters/ documents to accredited local tender representatives/ agencies. Publication of available tenders on this procurement porter/ website www.turkishpublicprocurementauthority.com, Agency shall state among others matters the following: • the type of tender either devoted to native/local/international • Class contractor • other prerequisites work process

6 For local tenders, the closing date of the tender period is 21 days while minimanya tender International 30 day period minimanya.

After the tender closed agencies are required to implement the tender opening Committee implemented by Opening Tenders who are appointed by agencies, chaired by officials from (PACT) Group Management & professionals.

Tender Opening Committee shall take action as follows:-

  • prepare tender opening report
  • Provide code for each tenderer
  • Recorded the offer price as in the offer form tenderers
  • Recorded the date of validity of the offer period of completion and any other relevant information.

Once completed, documents the opening of tender offer and information submitted to the Secretariat of tender (tender processing officer).

7 Per Technical Committee and finance need to be established which is responsible for evaluating all offers according to the technical specifications and financial and reports to the Secretariat tender (tender processing officer).

8 The Secretariat tender (tender processing officer) provides a tender briefing paper taking into account the technical and financial evaluation report for the inclusion of the procurement.

9 Presentation paper tender briefing made by the officer processing the tenders for the consideration of the Board of revenue and the Secretariat of the meeting provide minutes of meetings of the Board of revenue.

Limits of Authority Board Procurement agencies are as follows:-

  • The tenders Board, Ministry/Department of public works up to TL100 Million
  • Federal tenders board State level up to TL20 Million
  • Federal tenders Board (Ankara)
  • The Board turnover of TL30 million statutory bodies and Government companies up to TL100 Million
  • Government Company tenders board up to TL300 million Earnings in excess of the above limit shall be referred to the Ministry of finance. The decision is not unanimous should also be referred to the Ministry of finance by the (PACT).

10-12 For procurement of work worth up to TL100 million (Ministry)/TL20 million (State)/TL100 million (statutory bodies)/TL300 million (corporate government) it will be decided by the Tender Board procurement agency. If the decision-making Agency tenders board i.e. conditional get decrease price/price negotiation, changes the period of completion and others, then the letter of Intent should be issued.

10-12 In addition negotiations shall be held. Results of the consultation should be submitted to the Board of Revenue agencies, to final decision (if necessary) before the letter of acceptance was issued. If the decision without conditions, the Agency shall issue a letter of acceptance to the company success.

13 For the acquisition of works costing above TL100 million (Ministry)/TL20 million (State)/TL100 million (statutory bodies)/TL300 million (corporate government), the (PACT) will submit recommendations to the Ministry of finance to be finalised. After The Ministry Of Finance receive acknowledgement from the Agency, providing action memorandum for consideration MTR EIGHT/YBTMK/YABMK in order to obtain a final decision. The Ministry of finance will issue a letter of decision to the agency once the final decision is made.

14-17 If a conditional decision then Agency shall negotiate and inform the Ministry of finance for its approval where necessary before the letter of acceptance was issued. If the decision of the Ministry of finance without conditions of Agency shall issue a letter of acceptance.

18 Contract documents having been prepared, updated and finalized and signed by the parties involved does not later than 4 days from the letter of acceptance issued and should not be beyond the period of the contract commencement date. The contract agreement will be signed after the company contract acceptance implementation. Tender for local implementation, bonds can be made either in the form of:-• bank guarantees • Guarantee • Guarantee insurance company Finance • Bank guarantees issued by Syarikat Takaful • money back guarantee implementation For tender international bond implementation shall be in the form of deposits in bank conversion in Turkish Ringgit from banks that do business in Turkey.

19 Agency shall ensure the administration of contracts and clauses in the contract are complied with and enforced to safeguard the interest of the Government. Implementation of the contract shall be monitored and provide feedback on the effectiveness of the implementation of the contract.

20 Agency shall ensure that the company implemented work satisfactorily and perfect and the next payment must be made in a systematic manner.